Dockery informs commissioners on need to replace county’s outdated computers
The Lincoln County Board of Commissioners held a workshop meeting Thursday, October 4, to discuss a variety of subjects. No action was taken but issues will be taken to a vote at the next regular meeting scheduled for Thursday (tonight), October 11, beginning at 6 p.m.
Director of Technology and Media Services Austin Dockery was in attendance to discuss the need to update the computers in various places in the courthouse. Chairman Walker Norman, Dockery, and Director of Public Works Roby Seymour met recently with personnel from Hewell Packard to discuss the costs of replacing outdated equipment. Most of the existing approximately 60-plus units are five years old, and some are 12 years old.
“Our software is Microsoft Windows 7, and is losing support. In the next year or two, the company is not going to issue updates to fix the loopholes to keep potential hackers out,” said Dockery. He went on to explain that eventually, new software programs would not work with these computers, and breakdowns are becoming more and more frequent. “As a whole, it’s putting a big impact on us,” he said.
Norman suggested possibly leasing the computers needed, stating that a five-year lease would be $12,000 per year. Norman asked that the commissioners reflect on the idea, and stated that, since this is not a budgeted item, he would check into the source of the funds needed, and have an answer by Thursday, the night of the meeting.
The Lincoln County Office of Emergency Services (OES) Director Casey Broom presented the board with a Mutual Aid Agreement from Columbia County. “They were a great help to us recently with the recent tragedy of the young woman that was killed on the bridge between the two counties. They were very gracious, and gave us mutual aid to control the scene. We had other calls within the county as well at that time, and with their aid I could send units out to cover those calls as well.
“We are covered by a statewide mutual aid agreement, but Columbia County requested an individual, direct agreement as well. I feel that we should sign it. They would be a huge recourse for us,” said Broome.
Norman also remarked that this does not include any additional financial responsibilities from either county.
There was discussion between Norman, Chief Appraiser Kenneth Adair, and Seymour regarding the possibility of entering into an agreement to hire Pictometry Corporation to fly over the county to continue to update the Geographic Information System (GIS). Currently the county uses the software QPublic, which can be found on the county’s tax assessors’ site. “We have never paid for the imagery to locate and evaluate properties. However, the level of detail of this new system would be helpful, not only for tax assessing, but for law enforcement and emergency services,” said Seymour.
“First and foremost, this is a budgeted item. It is in the budget,” stressed Seymour. “This is very different from the qpublic.com software that we use now, and is currently on our website. In fact, it would replace the qpublic.com for us. The areas would be flown in the winter, to allow for the best look at structures. The imagery would show structures five different ways, north, south, east and west, plus a top down view. In the case of a natural disaster, the company would fly the damaged areas within three or four days, greatly helping the assessments. McDuffie County already has this. If we enter into the agreement, we would give them $3,300 at the time of signing. When they deliver the imagery, would would be in four to five months, we would pay them $9,922. On the second and third yearly anniversary, we would pay them $13,229 each year for a total of $39,690,” finished Seymour.
In other business, Seymour addressed the Convenience Center Waste Oil Disposal. The disposal of oil at the disposal center has always been free, as the county was paid by the company who removed it. However, Seymour stated that was no longer the case, as the county is now charged to have the used oil picked up. “The problem really was brought to the forefront when someone brought in seven or eight 55-gallon drums full of oil.
“So we looked into surrounding counties, and the only one that even takes used oil at all anymore is McDuffie county,” said Seymour. He then suggested to charge for receiving used oil, with this recommendation for fees of $5 for 0-5 gallons, and $7,50 for 5-10 gallons, and to refuse any quantities over ten gallons. He also remarked that R and W Auto Parts continues to take used oil at no charge. Commissioner Lamar Wade commented that people who have been taking it out to the Convenience Center would not pay, and would start to dispose of it by pouring out on the ground. Norman responded by saying that, if caught, they would be out of business.
The discussion turned to the Lincoln County courthouse and the costs involved with replacing the roof. Earlier in the year, Seymour spoke once again, stating that the project had been put out for bids, with two bidders responding. Seymour said the bid request was configured to request total price including removing the metal portion, and a price if the metal was untouched. A decision is expected to be made at the October meeting.
Regarding the conflict from the previous month’s meeting concerning the request by Booker T. Elam Jr. for the rezoning of a plot on Chip Mill Road from A-1 agricultural to C-1 neighborhood commercial, Seymour spoke about meeting with Elam the week after the meeting, explaining the conditions and inspections, buffers, and restrictions during church services that he would have to adhere to.
“I encouraged him to meet with the church in order to see if they could work out their differences. I wanted to give him that opportunity,” said Seymour. His response to Seymour was that he had been unable to get a group of church members to agree to meet to talk to him. Elam was encouraged to continue to try to meet with the church members.
Lincoln County Senior Center Director Nancy Blount met with the board in order to present them with the fiscal year 2019 Cooperative Agreement from the Central Savannah River Area Regional Commission, for funds to continue to supply the Lincoln County Senior Center with meals. Blount informed them that signing the agreement would defray most of the cost of presently 38 meals at the center, as well as 10 home-delivered meals.
LMIG funds have arrived and the board discussed the bids for the paving of various roads in the county. The board is considering using a cheaper surface treatment in certain areas instead of asphalt, allowing more roads in the county to be resurfaced.
Norman proposed to abolish the position of a county surveyor. “Very few counties have a county surveyor anymore,” Norman said. “Our last surveyor passed away. I just think it’s time to abolish the Lincoln County’s Survey Office. We contract that out now,” he concluded.
At the same time, Norman also proposed to abolish the Lincoln County Recreation Authority as well. The Authority and its board were established sometime in the 1990s when growth at Elijah Clark State Park and surrounding areas was anticipated. “The board has not met in decades and their terms have long expired. It’s a defunct board, with no mission. If the opportunity ever presents itself again, we can always re-establish it,” said Norman.